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Click on the Events tab in the Administration window.

You will see that this is the same interface as used in the news and directory sections.  If your organisation has no events yet, then there will be none listed.  

What is the difference between event and news?

In general terms, a news event is one that is a little out of the ordinary and an event is a scheduled happening that could appear on a calendar.  For example, if you were an Amateur Drama Company, then the Drama Group’s next production would be news and the regular Drama Group Meeting would be an event.  Obviously, if you wish to list an occurrence as both News and an Event then you will need to create both a News item and an Event item.   

Adding a new event:

Click on the Add new event tab.

The event details are added to the top half of the screen and the timings for the event are added to the bottom.

There is a check box for displaying things on MySouthWest as on the news item screen and by clicking in Topic or Locality you will, once again, be presented with a range of options to choose from.

Type in the details for the event and upload an image if required.  The contact details should also be entered (and in the same way as a news article, the email address will be hidden from the general public).

Because events are scheduled items you will be required to enter the date and time of the first occurrence.  To enter the day you click on the box and choose the option you want. Then click on the month and then the year. It's the same for the hours and minutes. Be sure to select PM or AM as required. 

If the event occurs more than once, you can add further dates and times on the next page.  For now, click on the Save button.

The Events feature in MySouthWest allows you to enter multiple occurrences of an event.  This can be a very powerful feature and will allow you to enter daily, weekly or irregular events with a few simple clicks of the mouse.  Please see fact sheet 8 for managing repeat event dates and times.

Viewing an event on MySouthWest:

Having added an event and a time for the event you may want to see how it looks on the main MySouthWest website.  This option will only be available to you if you selected that the item should be displayed on MySouthWest.  If you did not tick the required box, then the event will only display on your own website.

Open a new browser window and go to http://www.mysouthwest.com.au

Click on Events in the MySouthWest menu.

You can now select to view the events as a list or in a calendar.

You can also search for events on dates or keywords or Topic or Region.

The following example shows the event as viewed in the calendar:

Your event will be displayed on the correct date in the calendar. By clicking on it once it will open up the details, including any image you have loaded with it.

N.B.  Addendum to this version:  All private and organisational Email addresses are now masked. 

Deleting an event:

In the main administration window click on the Events tab and Event List.

You will see any event that you have previously created.  To delete the whole event and any timing for it, click on the delete link next to it. 

Deleting a picture associated with an event:

To delete a picture that you have attached to an event, click on the events list in the main events tab.  Click on the event itself and it will take you back into the event editor.

By checking the box above the image name that says remove and then clicking save this will remove the image, yet leave the rest of the event details, dates and times as they are.